Document management

What is document management?

The term document management describes the process of capturing, storing, and retrieving electronic versions of previously paper-based documents through PDFs, word processing files, and digital images. To manage their digital documents and benefit from additional security, access control, centralised storage, and streamlined search and retrieval options, many companies make use of document management tools and systems.


What are the benefits of document management systems?

Compared to the manual processing of physical files, document management software reduce costs, the risk of human error, of physical damage, and retrieval issues and provides virtually unlimited storage space.

Though most organisations still possess physical filing systems to store paper documents, these are becoming less common as most documents are now produced digitally before being printed on paper, only if necessary.

Thanks to the use of metadata (information that includes: title, description, and storage date), document management systems streamline workflows around digital documents by providing:

  • Easy indexing for search and retrieval - reducing the time it takes to find the right documents.
  • Added security - through access control and editing rights to protect sensitive information.
  • Increased collaboration - by having multiple users work on documents at the same time while the system monitors changes and history.
  • Version control - to enable users to monitor change and validity over time.


Kofax Software

Kofax’s Intelligent Automation Platform helps organisations to transform information-intensive business processes, reduce manual work and errors, minimise costs and improve customer engagement.


Kofax VRS

Kofax VirtualReScan (VRS) Elite is a patented image enhancement and perfection software that dramatically improves manual scanning productivity and the efficiency of document capture processes.



ScaleHub offers a highly scalable managed service to process and label data at enterprise quality by harnessing the world’s largest crowd of human contributors on the leading AI-driven document automation platform.



Make better use of your content and operate efficiently throughout your entire organisation. Intalio’s Document Management solution enables you to gain easy access to all your documents at any stage of the content life-cycle.

Left column
Center column
Right column
ScaleHub Logo