Enhanced efficiency: How Kodak Alaris’s i4250 scanner and iGuana addressed challenges within AZ Groeninge's Scan Factory medical archives
This blog is based on the case study 'Kodak Alaris and iGuana help AZ Groeninge optimize efficiency within its Scan Factory medical archives department'.
In the healthcare sector, the digitization of patient records plays a crucial role in improving efficiency and ensuring seamless operations. AZ Groeninge, one of the oldest hospitals in Belgium, took a major step towards a paper-light working environment by partnering with Kodak Alaris and iGuana, a distinguished provider of state-of-the-art Electronic Document Management, Digital Archiving Solutions, and Scanning & Digitization Services. This alliance, which originated in 2003, witnessed a milestone as the hospital embraced the Kodak i4250 scanners and iGuana's cutting-edge software to revolutionize its medical archives department “Scan Factory”.
Challenges Faced by AZ Groeninge
Facing the challenge of outdated legacy scanners and the need for a technology refresh, AZ Groeninge, despite its commendable success in digitizing patient journeys, sought an effective solution. With 90% of patient files already in electronic format, the Medical Archives Coordinator, Bart Dobbelaere, recognized the significance of upgrading technology to maintain operational efficiency. The challenge was substantial, as a two-person team processed an average of 10,000 to 15,000 paper documents daily.
A Comprehensive Solution
In response to this challenge, iGuana proposed a robust solution centered around the Kodak i4250 production scanners. Renowned for their exceptional speed of 110 pages per minute and 220 images per minute, these scanners formed the backbone of the technology upgrade. Complementing this hardware, the solution incorporated the Kodak Capture Pro Software, ensuring a seamless transition from paper to high-quality digital images. Plus, intelligent features, including Exception Handling and Barcode Reading, were integrated to enhance workflow efficiency.
Furthermore, iGuana’s software platform, played an important role in automating document classification within the hospital's Electronic Health Record (EHR) system. This end-to-end workflow solution, enriched by barcode recognition technology, streamlined the classification process, establishing a logical tree structure for each record. This comprehensive approach not only addressed the immediate challenge but also positioned AZ Groeninge for a more technologically advanced and efficient future in managing medical records.
Benefits and Impact
The implementation of the combined Kodak Alaris/iGuana solution resulted in several notable benefits. Firstly, it included a smooth onboarding process, enabling the medical archives team to capitalize on the full advantages right from the outset. The scanners' ability to handle diverse media, document types, and sizes, coupled with advanced technologies such as Intelligent Document Protection, contributed to a smooth and efficient capture process.
The seamless integration between Kodak Capture Pro Software and iGuana’s software platform also ensured a smooth workflow, with information easily routed to the iGuana system for classification and indexing. This not only boosted productivity but also facilitated medical practitioners in easily accessing and searching for patient information in a matter of seconds.
Consistency and Wider Adoption
The precise indexing and classification of the substantial daily data input, coupled with the seamless transfer of all patient-related information to the correct files, significantly contributed to the broader acceptance of digital processes among the hospital's medical professionals. This established trust in the system emerged as a pivotal factor in the successful enhancement of efficiency.
Conclusion
In summary, the precision in indexing and the seamless transfer of patient-related information, facilitated by the i4250 scanner and iGuana's innovative solutions, have revolutionized AZ Groeninge's medical archives. This has played a crucial role in enhancing efficiency and fostering streamlined digital processes throughout the hospital.
A partner in your Digital Transformation Journey
For medical archives and organizations wrestling with outdated legacy scanners and the necessity for a technology refresh, Dyanix stands out as a reliable partner. With two decades of expertise, Dyanix offers tailored digital transformation solutions and cutting-edge scanning services. Leveraging Dyanix's services translates into streamlined operations, reducing inefficiencies and optimizing workflows.
This leads to cost savings, improved resource allocation, and overall smoother processes. Our commitment is rooted in being a reliable partner, committed to delivering high-quality services and ongoing support. Choosing Dyanix ensures a trustworthy partnership for long-term success in the digital era. Should you be encountering similar challenges or require assistance and guidance, feel free to reach out to our Dyanix experts today.
