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Revolutionising Document Management: A Case Study with BSB Steuerberatung GmbH

This article is a rewritten version of InoTec’s Today we scan in an hour what used to take us a day. If you would like to read the original, you can find it here

In today's digital age, businesses are constantly seeking ways to streamline their operations and embrace digital transformation. One such company leading the charge is BSB Steuerberatung GmbH, a long-established tax consultancy firm based in Westphalia-Lippe, Germany. In this blog post, we share how BSB Steuerberatung GmbH revolutionised its document management system, transitioning from cumbersome paper archives to a streamlined digital workflow.

The Challenge

BSB Steuerberatung GmbH found itself handling a mountain of paper documents, consisting of approximately 120 million sheets stored across various offices. The decentralised digitisation process using workstation scanners proved to be inefficient, leading to challenges such as low throughput, high costs per scan, and unreliable paper feed. Additionally, the company faced the daunting task of digitising old documents dating back to the 1960s.

The Solution

To address these challenges, BSB Steuerberatung GmbH embarked on a journey to establish a central scanning center equipped with state-of-the-art document scanners. After thorough research and testing, the company selected the InoTec SCAMAX® 631cd for its high throughput, user-friendly interface, and reliable performance. The installation was carried out swiftly, and staff members were trained to operate the scanner efficiently.

The Results

The implementation of the SCAMAX® yielded remarkable results for BSB Steuerberatung GmbH. The company reported significant time savings, with the ability to scan in an hour what used to take a day. The intuitive interface and robust performance of the scanner facilitated smooth operation, enabling the company to digitizse documents with ease. As a result, BSB Steuerberatung GmbH witnessed a rapid reduction in paper archives and rental costs, paving the way for increased efficiency and cost savings.

The Future

Impressed by the success of the initial implementation, BSB Steuerberatung GmbH wasted no time in purchasing another SCAMAX® scanner to further enhance its document management capabilities. With a commitment to embracing digital innovation, the company looks forward to continuing its journey towards a paperless future.

Conclusion

The case of BSB Steuerberatung GmbH serves as a testament to the importance of investing in the right digital technology to revolutionise document management processes. By investing in advanced scanning solutions, businesses can streamline operations, reduce costs, and unlock new opportunities for growth. As we navigate the ever-evolving landscape of digital transformation, companies like BSB Steuerberatung GmbH are leading the way towards a more efficient and sustainable future.


Learn how BSB Steuerberatung GmbH overcame the challenges of handling millions of paper documents and transitioned to an efficient, digital workflow with the InoTec SCAMAX ® 631cd scanner 

Ready to revolutionise your document management process? Call Dyanix today to find the right solution for your business.