On Thursday, November 5, 2026, Docspro, Canon, and Dyanix are organizing a practical meeting for municipalities on the future of scanning and digital information management. After all, when physical documents are converted into digital information, it is important that this process is set up carefully, reliably, and in a future-proof manner. From the quality of the scanner and the scanning process to the software used to digitally process and manage documents.

This becomes particularly relevant with the arrival of the Archives Act 2026, which enters into force on January 1, 2027. The new Act replaces the Archives Act 1995 and modernizes the rules surrounding archiving so that they better align with the digital information management of government organizations.

During this day, we will therefore look at the entire chain from paper to digital. What is involved in substitution? What role does the scanner play at the front end of the process? And how do you set up further digital processing as carefully as possible?

From scanner to digital document

During this meeting, we will show which aspects play a role in the professional digitization of documents.

In doing so, we examine the entire chain, from the type of scanner and the actual scanning moment to the software used to process documents. We also consider substitution, where paper documents are replaced by digital reproductions subject to the applicable conditions.

In this way, we combine theory and practice. You will not only receive an explanation of the developments surrounding the Archives Act 2026 and compliance, but you can also view and experience various scanners in practice.

What can you expect?

During the meeting, the following topics, among others, will be covered:

• What does the Archives Act 2026 mean for municipalities?
• What role does digitalization play within a future-proof information management system?
• What should you take into account when substituting and digitizing physical documents?
• What role do scanners and scanning software play within a reliable scanning process?
• How can you set up the process from paper to digital as carefully as possible?
• Practical demonstrations with various scanners.
• Ability to view, compare, and test scanners yourself.

Practical information:

• Date: Thursday, November 5, 2026
• Location: Dyanix office in Houten
• Address: Duwboot 15, 3991 CD Houten
• Agenda:
  
  • 10:00 AM: Arrival and opportunity to view scanners
  • 11:00 AM: Presentation on the Archives Act 2026, substitution, and compliant scanning
  • 12:00 PM: Lunch
  • Until 2:00 PM: Demos, viewing scanners, and opportunity to ask questions

Discover how scanning technology, digital processing software and compliant workflows come together to support reliable, future-ready information management.

Register now to secure your place at this free event.

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*Please note: The event will be held in Dutch